Privacy policies
1. Presentation
As Kyos, a public limited company, with headquarter in Switzerland, Chemin Frank-Thomas, 32, 1208 Geneva, we are committed to protecting your privacy by safeguarding your personal data.
The purpose of this policy is to inform you about our practices regarding the processing of personal data, their protection, and the rights you have with respect to such data when you visit our website.
At this end, Kyos complies with the General Data Protection Regulation n°2016/679 (known as “GDPR”). This European regulation, which has been applicable since 25th May 2018 to the member states of the European Union, is not an obstacle to our Swiss nationality, as Kyos may process personal data as a processor on behalf of our European customers and suppliers.
Furthermore, Kyos is also subject to the Swiss Federal Data Protection Act (the “FDPA”).
2. Collection of personal data
When you browse on our website, we collect your IP address, as well as the date and time you visited our site.
We also collect, through our event registration forms or contact forms, your name, first name and email address.
3. Marketing profiling
Marketing profiling is defined as the automated processing of personal data to use that data to evaluate certain aspects of the data subject and to analyze or predict his or her interests, behavior, and other attributes.
We inform you that by browsing our website you are not subject to marketing profiling.
4. Cookies
A cookie is a small data file (text file) that a website, when being accessed by a user, asks your browser to store on your device to remember information about you, such as your language preferences or login information. We set cookies called internal cookies. We also use third-party cookies, which are cookies from a different domain than the website you are visiting, for our advertising and marketing efforts. Specifically, we use cookies and other tracking technologies for the following purposes:
4.1 Strictly necessary cookies
These cookies are necessary for the proper functionality of the website and the services requested, but do not perform any additional or secondary functionality.
4.2 Functional cookies
They allow us to improve the functionality and personalization of our site, such as the use of videos. They can be activated by us or by third parties whose services are used on our website pages. If you refuse to accept these cookies, some of these features may not function properly.
This website uses Google Analytics, a web analysis service of Google Inc. (“Google”).
The cookies deposited by Google Analytics are not so-called “necessary” cookies. That is to say that their use is not essential to the proper functioning of our website.
Therefore, you have the choice as to the deposit these tracers on your equipment thanks to the consent form relating to cookies at the opening of our site.
4.3 Advertising cookies
These are used to create profiles or personalize our content. They are generally activated by third parties.
We inform you that advertising cookies are deposited by:
- YouTube: due to the integration of videos on our site, YouTube deposits cookies to keep track of your preferences.
In the same way as Google Analytics, these cookies are not necessary for the functioning of the site. You have the choice whether they are deposited or not.
5. Legal basis for collection
Each processing of personal data carried out must be based on one of the legal bases provided for by the GDPR, i.e., what legally authorises us to carry out a processing of your data.
Thus, our legal bases are the following:
- Legitimate interest
- To benefit from the site’s features and services
- Legal obligation
- For the management of your individual rights as a data subject in relation to the processing of personal data. These are set out in section 8 of this policy.
- Consent
- For sending our newsletters
- For registration to the proposed events
- For our contact forms
6. Recipients of personal data
The data collected is collected solely by KYOS SA in its capacity as data controller.
7. Retention periods
KYOS only retains the personal data collected for as long as it is necessary for the purposes of the processing in accordance with the principles of data minimization and limitation.
8. Transfers outside the European Union (EU)
In the context of the services it provides, KYOS may transfer personal data to the European Union, which is in line with Swiss data protection regulations.
Furthermore, by using cloud services whose data is hosted in Switzerland and in Europe, or by having implemented organisational and technical measures that are also adequate to the GDPR and the FDPA, your data is processed securely as required by the applicable regulations.
Any request to transfer personal data outside the European Union will be subject to a prior assessment of the risks that this transfer may represent for the rights and freedoms of the persons concerned.
9. Individual rights of data subjects
Because your personal data belongs to you, you have the following rights:
- Right of access: You have the right to obtain confirmation from us as to whether your personal data is being processed, where it is and the access to your data.
- Right to rectification: You may rectify your personal data if it is inaccurate, or complete incomplete information by means of an additional declaration.
- Right to erasure: You may object at any time to the processing of your personal data.
- Right to restriction: You may request a temporary freeze on the use of some of your personal data.
If you wish to exercise your rights or obtain more information about them, you can contact us at the address indicated in section 11.
10. Changes to this policy
This policy is kept up to date with legal evolutions and internal changes regarding the processing of personal data. Any updates will be available on this page.
11. Contact
If you have any queries about this privacy policy or wish to exercise your individual rights, please contact us at privacy@kyos.ch
